REGULAR CITY COMMISSION MEETING
MONDAY, JULY 6, 2009
6:30 P.M.

DELTONA COMMISSION CHAMBERS
2345 PROVIDENCE BLVD.
DELTONA, FLORIDA

AGENDA

1. CALL TO ORDER

2. ROLL CALL - CITY CLERK

3. SILENT INVOCATION AND PLEDGE TO THE FLAG:

4. APPROVAL OF MINUTES & AGENDA:

A. Minutes:

1. Regular City Commission Meeting - June 15, 2009.

B. Additions or Deletions to Agenda.

5. PRESENTATIONS/AWARDS/REPORTS:

A. Proclamation - Parks & Recreation Month - July 2009.

B. Proclamation - Therapeutic Recreation Week - July 12-18, 2009.

C. Presentation - Certificate of Recognition - Florida Engineering Society.

D. Presentation - Certificates of Recognition - Florida Planning and Zoning Association.

E. Presentation - Student Leadership Awards.

6. PUBLIC FORUM - Citizen comments for items not on the agenda.
(4 minute maximum length)

CONSENT All items marked with an * will be considered by one motion unless removed
AGENDA: from the Consent Agenda by a member of the City Commission. If an item is removed for clarification only, it will be discussed immediately following action on the Consent Agenda. If an item is removed for further discussion, it will be discussed under New Business immediately following the last listed item.

7. CONSENT AGENDA:

*A. Request for Ratification of Emergency Purchase from Reynolds Inliner, LLC.

In accordance with the City's Procurement Policies and Procedures, the City Manager may authorize emergency purchases in excess of $25,000 when the City Manager has determined circumstances require immediate requisition of goods and services. The City Manager will then justify said requisitions to the City Commission and request Commission ratification.

After videoing gravity sewer lines in the area, it proved that the lines are in need of repair. Over time the pipes can crack which allows for infiltration of other materials into the system. In order to protect public health and safety, it was necessary to install a permanent liner inside of the gravity sewer lines which will seal all current cracks that the pipes have. This in turn will assist in preventing future blockages in the area, any possible leaks and provide for a more efficient system in the area for residents. The utility department does not have the equipment or materials to perform these specialized functions.

Reynolds Inliner, LLC currently has a similar project that was awarded to them by the City of St. Petersburg, Florida. The pricing for this purchase will be piggybacked off of the City of St. Petersburg Sanitary Sewer CIPP Lining Project #06041-111.

8. ORDINANCES AND PUBLIC HEARINGS:

A. Resolution No. 2009-17, Providing for the Approval of a Substantial Amendment to the 2008-2009 One Year Action Plan and use of Community Development Block Grant "CDBG-R" funds, certifications and public hearing.

A Five Year Consolidated Plan and Annual Action Plans are required by the United States Department of Housing and Urban Development "HUD" from all jurisdictions receiving HUD assistance grants. The grant that the City of Deltona "City" receives is the Community Development Block Grant "CDBG". The Consolidated Plan establishes the goals objectives and strategies that the City will use to administer the Federal grant programs and commits the City to spend its Federal funds to benefit its very low, low and moderate income "LMI" residents.

The American Recovery and Reinvestment Act of 2009 "Recovery Act" included a one-time additional grant under the CDBG program. The grant is referred to as "CDBG-R". In order to be eligible to receive funds under CDBG-R, the City is required to complete a substantial amendment to the 2008-2009 One Year Action Plan. This proposed amendment will incorporate the CDBG-R funds and establish goals, objectives, and strategies that the City will use to administer and commit these funds in ways that are consistent with the Recovery Act, the CDBG program, special HUD guidelines for the CDBG-R grant and the City's Consolidated Plan.

Activities selected for the CDBG-R Program should address the Recovery Act by preserving and creating jobs and promoting economic activity; assisting those impacted by recession; providing investment needed to increase economic efficiency; investing in transportation, environmental protection or other infrastructure that will provide long term economic benefits; minimizing or avoiding reduction in essential services and fostering energy independence.
Special provisions for the Recovery Act include prioritizing activities that can be under contract within 120 days of enactment or receipt of funds and that the use of these funds must maximize job creation and economic benefit.
The following changes and additions have been made to the 2008-2009 CDBG One Year Action Plan that was previously presented at the August 4, 2008, Commission meeting to include the additional allocation of funding for CDBG-R in the amount of $135,554.
Eligible Project: Install storm sewer slip lining in storm water drainage systems, as necessary, to improve safety for residents in eligible census tract areas which include West Hancock Drive and Section Line Trail..
The CBDG-R Substantial Amendment was made available for a 7-day comment period from June 14, 2009 through June 22, 2009. A Public Hearing was held on July 6, 2009 on the Substantial Amendment to the 2008-2009 One Year Action Plan for use of CDBG-R funds. No comments were received from the public regarding the Substantial Amendment to the One Year Action Plan for use of CDBG-R funds.
Final approval of the Substantial Amendment to the 2008-2009 One Year Action Plan for use of CDBG-R funds and authorization of the transmittal of these documents to the U.S. Department of Housing and Urban Development is requested.

9. OLD BUSINESS: None.

10. NEW BUSINESS:

A. Discussion re: City Attorney annual performance appraisal/evaluation.

The City Attorney's Employment Agreement, dated March 17, 2008, provides that "the Commission shall evaluate Attorney's performance annually". At the June 9th Commission workshop meeting, the Commission selected a modified form to use for the appraisal. As discussed at this meeting, the Commission members were asked to schedule one on one meetings with the City Attorney to review their independent appraisal with the City Attorney and to discuss goals and objectives for the following year in order to establish a standard criteria for which he can be properly and fairly evaluated. The Commission also directed that staff schedule the evaluation for the first regular Commission meeting in July.
Over the past five (5) years, the City Commission has not formally evaluated the Charter Officers at a Commission meeting. Each of those years the Commission did have discussions regarding enhancements to the Charter employee's employment agreements.
It is recommended that the Commission discuss establishing goals and standards for future evaluations as well as providing the City Attorney with suggestions for improvements to meet each Commissioner's needs in terms of legal counsel and advice going forward.

11. CITY COMMISSION COMMENTS:

12. CITY ATTORNEY COMMENTS:

13. CITY MANAGER COMMENTS:

14. ADJOURNMENT:

NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).

Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at least three (3) working days in advance of the meeting date and time at (386) 878-8100.